There are certainly a few different solutions for folks who are exploring their options in electronic document storage. Gone are the days of simply keeping hard (physical) copies of each document generated by an office. Today most documents are generated and stored electronically. This saves time, money and (most importantly) space. These days you are more likely to see someone clicking through computer files to get something than you’re to see them elbow deep in a filing cabinet looking for the latest version of a company document.
There are three major kinds of electronic document storage. Each comes with its own security issues. document management system
The easiest kind of electronic document storage is to simply store the documents on the hard drive of one’s computer. Here is the method preferred in most home offices. In bigger offices, however, this is simply not a great option because it takes the computer’s main user to constantly be e-mailing copies of documents to the person who needs them. That is frustrating and inconvenient-especially whenever you take a moment to take into account how many e-mails gets lost in the web ether! That is, however, the simplest kind of document storage to secure. In other words up a bunch of firewalls and security programs and password protect the body and you ought to be good to go.
Network storage is another amount of electronic document storage. With this sort of document management system, the documents may be created, uploaded and accessed by any computer that is connected to the company network. Typically everything is stored on a shared drive that is easily accessible from other network computers. This process is harder to secure, especially if the network is kept offsite. You should put extra security measures in place to make sure nobody can hack into your company network and steal your information. That is also not just a great option for companies in that the employees do plenty of travelling or working from home.
Internet storage is definitely the most effective kind of electronic document storage, especially for larger companies or businesses that have plenty of offsite contractors. With net based storage documents may be created, uploaded, accessed and even downloaded by any computer that could connect to the web if the consumer has the proper security clearance. That is ideal for sharing information with clients who mightn’t reside in your business’s local area. Obviously, this is also the hardest kind of document storage to secure. Before you may spend any money on an internet document storage company, ensure that they’ve the highest degrees of security in place. You do not want your files to obtain hacked!
Many people are using electronic document storage these days. Even medical offices are starting to share records electronically using their patients and fellow care givers (make sure your doctor follows the neighborhood security regulations when you allow him to store your medical records electronically). Electronic storage is simpler, faster and far far more convenient than the older and more traditional methods of simply keeping physical copies of everything on hand.